Sending an email to set up a meeting
· about 4 mins read- Cách yêu cầu một cuộc họp qua email
- Một số câu ví dụ
- Templates for scheduling a meeting email
- Meeting request email samples
Cách yêu cầu một cuộc họp qua email
Khi lên lịch họp qua email, hãy nói rõ về mục tiêu của bạn. Bạn có thể sử dụng các bước sau để lên lịch họp qua email một cách hiệu quả:
- Viết dòng chủ đề rõ ràng
- Lời chào
- Giới thiệu bản thân (nếu cần)
- Giải thích lý do bạn muốn gặp
- Linh hoạt về thời gian và địa điểm
- Yêu cầu trả lời hoặc xác nhận
- Gửi lời nhắc
Một số câu ví dụ
Be flexible about time and place
I am available to meet at 8 a.m. either Tuesday or Wednesday next week, or Thursdays after 4 p.m. I can reserve a conference room at our office on 2378 Westhill Street at whichever time you select.
If these times do not work for you, or if you would like to meet elsewhere, please let me know.
Request a reply or confirmation
Please call my assistant at (231) 457-8900 to finalize the meeting.
Please let me know as soon as possible which of the above times would work for you.
Send a reminder
Dear Mr. Rosenthal,
I just wanted to send a reminder about your 10:30 a.m. meeting tomorrow with Jennifer Leach of Sunset Designs. I have made a reservation for you both at the Fresh Harvest Bruncheria at 987 Smythe Street.
Please let me know if anything should come up that requires changing the appointment.
Templates for scheduling a meeting email
To schedule a meeting with someone you know
[Subject line]
Dear [Mr./Ms. Last Name],
I am writing to schedule a meeting to [write what the purpose of your meeting is]. If the time works for you, I would like to meet at [time] on [date] at [place].
Please confirm whether that works for you or if another time and place is better. I look forward to our meeting.
Thank you,
[Your name]
To schedule a meeting with someone you do not know
[Subject line]
Dear [Mr./Ms. Last Name],
My name is [Full Name], and I am writing to you because [explain why you want to set up a meeting. If you have a common acquaintance who referred you, this is a good time to mention that name.]
I would love to meet for [breakfast/coffee/lunch in your office/in my office/somewhere else] some time [name a period of time, such as “next week”], if that works for you.
Please let me know when and where you would prefer to meet. I look forward to speaking to you in person.
Sincerely,
[Your Name]
Meeting request email samples
Dưới đây là ba mẫu yêu cầu họp qua email bạn có thể sử dụng để giúp truyền cảm hứng cho bạn viết của riêng mình:
Example 1
Subject: Meeting Request for MH’s Christmas Party
Dear Mr. Snyder,
I am an employee in the food service department here at Mercy Hospital. I have recently been put in charge of organizing our department’s __annual staff Christmas party, as our manager is on maternity leave.
I would like to meet with you so I can get an understanding of my budget, the number of guests and who our usual vendors are for such an event. My work shift begins at 11 a.m. and I take a lunch break at 2 p.m., so I would be available to meet at 10 a.m. or 2 p.m. on any weekday next week. I would be happy to come up to your office, but please let me know if you prefer to meet elsewhere.
Thank you very much.
Sincerely,
Aleisha Johnson
Example 2
Subject: Meeting with Rep. Walton, Re: Water Restrictions; Reply Requested
Dear Mr. Wood,
I am writing on behalf of House Representative Jesse Walton to set up a meeting with you to discuss the water restrictions in Temple Terrace. He is available to meet at either 10:30 a.m., 11 a.m. or 4:30 p.m. next Tuesday, August 15 at his office, 3278 W. 14th Street, Tampa.
Please confirm a meeting time at your earliest convenience.
Thank you,
Shailene Cobb
Assistant to H.R. Jesse Walton
Example 3
Subject: Brian Wallace Suggested We Meet
Dear Therese McMahon,
My name is Essie High, and I am a realtor in Jacksonville. I met your friend Brian Wallace at a town hall meeting last night, and he informed me that I might be able to help you relocate your office. I have successfully found new homes for several local businesses with complicated needs, including a brewery and a nonprofit children’s preschool, so I am confident that I can assist you.
I would love to meet you over lunch one day next week, perhaps at Straub’s Steakhouse near your present office. I am available any day Monday through Thursday.
Thank you for your consideration. I look forward to hearing from you.
Sincerely,
Essie High
